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Sales proposals can determine whether a deal is booked or lost. In most organizations the process of creating and delivering a proposal is manual and one-off, with many potential places for mistakes. This lack of rigor and efficiency impairs many organizations’ ability to leverage their resources. Proposal Software helps sales organizations with an application called PMAPS that addresses sales management and operations. 

PMAPS enables you to search and generate proposals and also to manage the overall process, from days to respond and time taken along with all the details related to communication and follow-up. Sales operations staff will find this Microsoft Windows-based application easy to use for reporting on the state of proposals. But as technologies change and with today’s focus on the Web and mobile applications, Proposal Software is migrating to a new platform for its applications, leaving the Windows application in a final stage of development. 

The Web version of PMAPS adds flexibility in the management and creation of proposals. The software’s SalesDocBuilder and a wizard help managers and front-line sales professionals  use templates to assemble pitch books of presentations and documents for sales prospects. Users can also create pitch books through a mobile Web version. This helps address the problem of information scattered through an organization; our sales benchmark research found this problem to be the top impediment to sales performance in 51 percent of organizations. If your organization has to respond consistently to requests for information, proposals or quotes (RFI, RFP or RFQ), the PMAPS Assembly Center helps gather the right information for a thorough and professional response. No programming is required; everything is done through a user-driven application. 

I like the way this small application that floats on the desktop lets you access sales information or jump into starting a pitch book or proposal. The software uses a role-based approach for proposal writers, sales, preview or review staff and administrators. Just as important is that the application is accessible via smartphone and tablets through PMAPS WebPro Mobile, which makes it easy to get to information and create documents for proposals while on the go. If you believe in building a sales knowledge base to improve the potential of your sales organization, the company’s Q&A Database can help significantly, and reduce the load on sales and presales operations. The latest release PMAPS WebPro 7.0 also facilitates making assignments and shredding outdated documents so they are not used again. 

If you are not sure why you should tackle having a dedicated application for sales proposals, look at the detailed functionality provided. While many providers of sales force automation (SFA) have the ability to securely store and access content, they do not give you the ability to generate proposals. I noted in my analysis of Salesforce.com’s latest advancements to help sales that this is a gap in its product offerings. Proposal Software has used the Salesforce API to integrate with the company’s SFA, and it has done the same for other partners, too. 

Proposal Software makes its application available for rent as secure software as a service (SaaS), operating 24-by-7 and eliminating the need to worry about internal resources to manage the applications and content. The company still offers an on-premises version also. 

In this challenging economic environment every sales organization needs to be timely and thorough in response to sales opportunities. If your sales organization still manually copies and pastes content and selects stand-alone files to send to sales prospects, you risk falling behind. Proposal Software’s PMAPS WebPro is a robust package of all the functionality for managing proposals, pitches and the process of providing high-quality information to your prospects to close deals. Our benchmark research into sales analytics found that the average time to close is a key sales metrics, and Proposal Software can help address it. Building pitches and proposals in Microsoft Word or PowerPoint or Adobe Acrobat should not be difficult, and it is simple with Proposal Software. If you are in sales at any level and have not checked out Proposal’s offering, take a look at PMAPS as part of the way to fulfill the promise of sales force automation. 

Regards,

Mark Smith – CEO & Chief Research Officer

At the Dreamforce conference, Salesforce.com (NYSE:CRM) CEO Marc Benioff unveiled the latest evolution of the company’s strategy and supporting technology for cloud computing and mobile technologies. Its aim is to enable businesses to engage with customers and prospects via social media channels – what Salesforce calls the “social enterprise” – and empower employee and customer social networks to operate individually and together. Note I did not mention CRM, which doesn’t have a role in this platform for basic interactions with prospects and customers and is accompanied by a large ecosystem of partners that provide dedicated marketing and contact center applications. As summarized in its announcement, Salesforce’s strategy is clearly different from that of others in the applications market, including Oracle and SAP, which have products for the cloud computing environment and have made strides into integrating collaboration and social media capabilities into their applications.

Salesforce.com’s social enterprise is a big step forward from the strategy it talked about at last year’s Dreamforce, and is now focused helping companies build social profiles of employees and customers that can managed and augmented with information about the individuals from other social networks. The company’s partners are also working on such capabilities. For example, software from Reachable can present the relationships among individuals in a social graph. This week Roambi introduced analytic and mobile integration with Salesforce Chatter, which is another advance in what my colleague David Menninger calls the consumerization of collaborative BI.

Salesforce says significant technological improvements in the coming Winter 2012 release and later will make Chatter a true social business tool with many methods to chat, share, approve and otherwise enable the collaborative process. Another addition slated for Chatter is the ability to include presence information in the chat the way most instant messaging networks do today in a feature the company calls Chatter Now. Users will be able to embed and share video, graphics and other kinds of files. Users who have too much traffic in their feeds will be able to filter content based on keywords. Chatter Approvals will be able to handle prompted interactions. With Chatter Customer Groups users will be able to invite and interact with customers or external people in private discussion groups. Those looking to build custom enhancements to the software can employ the Chatter API using REST and streaming that can be embedded with Chatter to interact with applications. Last year iWay Software demonstrated third-party integration to take any systems event and publish it into a Chatter feed.

Surprisingly, iWay, which is an Information Builders company, was not at Dreamforce this year, but it has paved the way for enterprise notifications in Salesforce’s social enterprise efforts. Salesforce also is targeting organizations using Microsoft SharePoint; they will be able to use Chatter instead of Microsoft’s messenger technology. Salesforce with Chatter Connect will be able to integrate its feeds with other environments to make a more seamless social and collaborative environment.

The expanded capabilities for Chatter, and Salesforce’s enhanced profiles of customers and prospects, will be integrated with the Service Cloud in an application called Chatter Service to help improve  customer interactions for contact centers. Chatter Service will also be able to integrate into Facebook. This could create a new class of customer self-service for organizations that want to move their initial interactions into social media, and move questions and comments into more formalized customer service channels for resolution. To address the full needs of a contact center though beyond social media will create other applications for which Salesforce has plenty of partners exhibiting including Contactual, inContact, Interactive Intelligence, Five9 and LiveOps. Salesforce showed how it can add value to the Sales Cloud with its advances in Chatter, but we do not expect to see a more integrated set of methods till 2012. Until then you can use Chatter by itself to interact with your sales team and the new versions will now be a good reason to evaluate them for what they call social sales. If you are looking to address the broader set of sales activities and processes beyond SFA, Salesforce has plenty of partners that should be considered if you care about efficiency and achieving sales quotas and targets.

Salesforce.com’s social enterprise direction will require simpler access to applications from smartphones and tablets. The company has created an engine to transform its applications to operate in an HTML5 environment so they can be utilized on smartphones and tablets from Apple, Android devices, RIM hardware and Microsoft’s, too. Salesforce calls this its Touch approach and will release it sometime in the future. You can sign up to be notified when that happens at www.touch.salesforce.com. This will be a significant new option for anyone operating in the Salesforce.com environment.

One of the key pushes by Salesforce is database.com, which is designed to securely store organizations’ data in the cloud; it can be used by applications running on the company’s force.com platform for cloud apps as well as new social enterprise offerings that will come out in 2012. Our upcoming research in business data in the cloud will unveil more challenges and opportunity for improvement to support technology like database.com. This offering makes it easy to provision a database and get started. Its pricing and capabilities suggest that database.com is a transactional centralized data service. It’s not clear whether it will be useful for business analytics, which our research finds to be a major need in organizations today. Business analytics has not been one of Salesforce strengths which its customers can attest which is why the portfolio of partners providing these capabilities is quite significant. Many of them also depend on their own database technology for analytics that operates in the cloud. If database.com is not able to support the analytics needs within the database its potential and impact to its customers could be hindered.

The challenge with database.com is that if you are trying to do automated data integration efficiently, including migration, synchronization or replication across clouds of data under applications or to the enterprise, you will need a separate product, and while Salesforce has many partners, none are part of the announcement or listed on the database.com website. As David Menninger has pointed out, integrating information from diverse clouds of applications requires work. Our newly completed research in Business Data in the Cloud will enumerate those challenges. If you are looking for help in dealing with integration in cloud and enterprise, consider Dell Boomi, Informatica, Pervasive and SnapLogic, with its dedicated data integration technologies.

Salesforce.com makes the social enterprise interesting, and it is taking the lead in advancing these kinds of interactions, especially with business-to-consumer companies, which need the most help in dealing with social media.  Its ecosystem of partners and the ability to integrate with consumer social media give Salesforce an early advantage in the market. If you are looking for new core applications in marketing, sales and customer service, you will need to invest in the partners to make this happen. As I wrote in my guides to Dreamforce for sales and marketing, it’s not easy to determine how to get the full value in your Salesforce.com investments, but it is worth the effort. If you are in sales or customer service departments or are trying to get a great mobile strategy, come and let us know as we can definitely help get what you need today. Organizations should take this social enterprise seriously, and especially those that see social media as essential to their future and Salesforce as well. You should realize that nothing comes for free and Salesforce has found another place for it to grow its business usage across an enterprise that can grow its subscription to its software substantially.

Regards,

Mark Smith – CEO & Chief Research Officer

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